We are seeking a motivated and detail-oriented Human Resources Assistant to support our HR department in various administrative tasks. The ideal candidate will play a crucial role in facilitating HR processes, ensuring compliance, and enhancing employee engagement. This position requires strong communication skills and the ability to manage multiple tasks efficiently. The successful applicant will report to the HR Manager and work alongside the current HR Assistant.

Work time is 37.5 hours per week - Monday - Friday 09:00 - 17:00 - breaktimes etc. will be discussed at interview.

DUTIES and RESPONSIBILITIES

1. To provide HR administrative support to a well-established Domiciliary Care Provider
2. This will involve assistance particularly to the HR Manager and the Area Service Managers
3. Assisting the HR Manager with general day-to-day tasks including the preparation of letters, and ensuring all communication with care staff is undertaken effectively and efficiently
4. Assisting with HR duties including recruitment administration, processing of application forms, equal opportunities monitoring, setting up interviews, requesting references, collating all the necessary paperwork in connection with new staff, updating training records and updating all necessary HR correspondence, logging employee details on the Human Resources IT system, organising training and development, maintaining employee data in line with GDPR legislation, conducting regular internal audits, issuing all new start documentation.  Experience in wage structure desirable.
5. Update sickness/absence details onto IT system and keep Registered Managers, Deputy Branch Managers, Area Service Managers and the payroll department informed
6. Carry out annual leave audits and keep Area Service Managers informed
7. Ensure all relevant staff have Enhanced AccessNI certificates and that NISCC has been applied for
8. Liaising with the training facilitator to organise induction training
9. Ensuring that the LMS (Learning Management System) is up to date with IT system
10. The post holder must be flexible and be prepared to work in a varied, busy role. There may be the requirement from time to time to work outside of normal office hours
11. To carry out other duties and responsibilities commensurate with the post and the needs of the organisation in order to develop and maintain service delivery
12. Ensure all information of a confidential nature is not divulged to third parties
13. To be flexible and work in other NWCare branches, should business needs dictate
14. Work within GDPR legislation

SKILLS:

• Ability to communicate effectively both verbally and in writing
• Ability to deal with others effectively
• Ability to plan and organise work
• Capable of working as part of a team but also working on own initiative
• Good working knowledge of IT and telephone systems
• Accurate keyboard skills and proven ability to enter data at the required speed
• Knowledge of correct grammar, spelling and punctuation
• Knowledge of clerical and administrative procedures

• ECDL
• GCSE English and Maths or the equivalent
• Right to work in UK
• Good interpersonal, listening and communication skills
• Diary management
• Proficient in relevant computer applications such as MS Office
• At least 18 months\\\\\\\' experience in a busy office environment

• CIPD Level 3
• Power BI
• 18 months’ experience in a busy HR office environment
• Experience of data inputting
• Experience of telephone system
• Experience of IT system
• RSA III typing and word processing
• Certificate in IT User Skills or equivalent

NW Care wishes to ensure equal opportunity is given to all job applicants.  This company will not discriminate on the grounds of gender, sexual orientation, religious belief, political opinion, marital status, age or disability.